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Executive Admin Assistant

11.01.2023

Singapur Administration

You want to make your ideas reality …
… and extend your limits at the same time?

Then you've come to the right place! We can offer you plenty of space for your ideas, excellent development possibilities and exciting challenges.

In automotive production, water treatment plants or chemical systems - around the world, electronic sensors and automation components by Pepperl+Fuchs guarantee smooth and safe operations. We know that dedicated and highly motivated employees are crucial to our success. As we want to continue growing, we hope to find, as soon as possible, for our subsidiary in Singapore a:

Executive Admin Assistant

Role Purpose:

The Executive and Admin Assistant will perform a wide range of administrative and office support activities and – together with his/her colleagues - aid the MDs in facilitating the efficient operation of the organization.

Major Accountabilities:

  • Act as the point of contact between the MDs and internal/external clients
  • Undertake tasks of receiving calls, messages, routing correspondences and handle requests and queries appropriately
  • Maintain diary, arrange meetings and appointments and provide reminders
  • Make travel arrangements; manage expenses claims
  • Organization of events and hosting of business guests
  • Take minutes of meetings and accurately enter data
  • Monitor office supplies and research advantageous deals or suppliers
  • Produce reports, presentations and communication notes
  • Develop and carry out an efficient documentation and filing system
  • Teamwork with other MD Assistants / Secretaries; cover in case of absence
  • Handle general office administration support e.g. meeting room management, stationaries, company stamp, contract e-filing etc.
  • Handle other duties such as: Working in various committees e.g. Cafeteria, D&D; as well as management of Company Driver, Company Car, corporate Insurance and administrating Corp Pass 

Role Requirements:

  • Bachelor Degree in business administration or related field                                                
  • Min 5 years of secretarial and administrative experience supporting senior management
  • Excellent knowledge in MS Office applications
  • Full comprehension of office management systems and procedures
  • High level verbal and written communications skills
  • Ability to multitask and prioritize daily workload
  • 100% discretion and confidentiality
  • High flexibility, proactive, strong sense of integrity and high learning agility
  • Strong organizational, interpersonal and time management skills
  • Comfortable working with all levels of the organization

Have we piqued your interest?

Then we would like to meet you. Send us your documents directly online. We look forward to your application!

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